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SOUTH WESTERN RAILWAY

TRAFFIC DEPARTMENT

OPERATING BRANCH

 

PLANNING SECTION

 

Sub:  Procedure for processing Siding Proposals in SOUTH WESTERN RAILWAY.

 

     Chief Traffic Planning Manager, South Western Railway, New General Manager’s Office, East Block 2nd Floor, Gadag Road, Hubli – 580020 is the nodal officer for dealing with proposals for Private Railway Sidings.

     All Private Railway Siding proposals are dealt as per Freight Marketing Policy Circular No. 99/TC(FM)/26/1/pt-II dated 30.01.2012 and subsequent modifications/amendments issued from time to time

    The following procedure shall be followed for processing of siding proposals.

  1. Application stage

  1. Any customer desiring to have a siding can approach Railway Administration (Transportation Branch Hqrs) with a written request. All such requests are to be addressed to the Nodal Officer, CTPM (Chief Traffic Planning Manager) of the Railway for further processing.

  2. All requests have to be accompanied by a Demand Draft for Rs. 5,000/- as registration fee (non refundable in favour of FA&CAO, South Western Railway, payable at Hubli).

  3. Request letter from the customer with the Registration fee would be processed by CTPM in accordance with the extant instructions of Railway Board on sidings policy.

  4. Details provided by the party such as nature of traffic, dealing station, activity to be performed, traffic pattern with a conceptual plan. The details provided in the application will be analyzed operationally by CTPM.

  5. If the dealing station has potential for provision of siding, CTPM would issue “CONCEPTUAL APPROVAL” to the party. This conceptual approval indicates to the party that it is feasible to provide siding at the desired station subject to the extant instructions in force. However, it does not entail any status of reservation of the station to any customer. Copy of the Conceptual Approval would be given to all concerned for information.

  6. Along with the Conceptual Approval, extant instructions on siding matters will also be mailed to the customer. In all the cases of iron ore loading sidings FM Circular of 2008 will be enclosed with the advice to the party to apply in response to the Advertisement which would be issued from time to time asking for iron ore loading sidings. Party can get the work executed through any one of the following agencies viz.; through Railway or approved consultants over South Western Railway. RITES and IRCON are treated as approved consultants. A list of approved consultants circulated by PCE will also be given for the party to finalize the executing agency/consultant.

  1. Rail Transport Clearance.

  1. Party shall apply for the Rail Transport Clearance (RTC) to Railway Board through CTPM if traffic involves other Railways and to CTPM, if it is within the jurisdiction of South Western Railway.CTPM shall process the RTC analyzing the traffic pattern, sections in which it shall pass through, terminal facilities, line capacity and any other operating clearances.

  1. Feasibility Report Stage

  1. Customers who receive the conceptual approval may respond by indicating the agency which will execute the work nature of siding (Private, Public or assisted) in a fortnight‘s time.

  2. Feasibility Report (14 copies) indicating the following should be submitted by the executing agency within two months time.

  1. Geographical location of the siding,

  2. Traffic details, inward and outward traffic with types of wagons proposed to be used.

  3. Proposed layout and facilities proposed to be developed.

  4. System of working.

  5. Abstract Cost estimates for each facility (Civil Engineering estimate, Electrical and S&T estimates and Commercial and Mechanical Estimate, if required).

  6. Codal Charges to be paid along with the Feasibility Report. (Normally 1% of the estimate to be deposited along with the Feasibility Report).

  1. In any case, if the party who has been issued with the conceptual approval does not submit the FR in two months period, conceptual approval is deemed to have been cancelled.

  2. On receipt of the Feasibility Report (FR), CTPM shall examine that all the necessary documents required to assess the feasibility are submitted by the party.

  3. Copies of the Feasibility Report shall be forwarded to CPDE, CSE, FA&CAO, CCM, CEE ( in case of the siding coming up in electrified section ) & CME (in case mechanical assets like wagon tipplers, TXR examination facilities are being installed), DRM and concernedBranch Officers of the Division with the request that the FR may be analyzed and approved to be communicated to CTPM in the fortnight time.

  4. According to the existing norms 1% of the abstract estimate prepared has to be submitted by the party along with the Feasibility Report as Codal Charges. This DD shall be forwarded to FA&CAO for accountal as per Railway Board circular no. 03/WI/SP/12(pt) dated 23.03.1993.

  5. FR submitted by the party shall be finalized by the Railway in one month’s time. For this purpose, CTPM shall convene the meeting of the concerned departments for finalization of FR. Any observations and modifications can be discussed across the table and FR to be approved in the meeting.

  6. CTPM shall put up the report to the Competent Authority for approval. For private sidings, COM is the Competent Authority. After obtaining the approval, CTPM shall issue acceptance of the Feasibility Report by the Railway to the party.

  1. Detailed Project Report Stage.

  1. Detailed Project Report based on the approval along with P.Way plan shall be prepared by the customer and to be submitted along with detailed information as given in the Annexure-I. Codal charges amounting to 2% of the detailed estimate so prepared shall be submitted by way of DD in favour of FA&CAO /SWR.DPR in 14 copies shall be submitted to CTPM who shall distribute to all the concerned for analysis and approval. P.Way plan will be send to concerned Division for Divisional Approval. After obtaining Divisional Approval, Headquarters approval shall be obtained.

  2. DPR shall be analyzed by all the concerned and communication to that effect has to be sent to CTPM. Any modifications/ suggestions shall be communicated to CTPM who shall get these incorporated in the DPR/Plan. CPDE is the nodal officer throughout the construction stage including activities for approval of plans and sanctioning of estimates.

  3. Every month the first and third Mondays are nominated for convening the meeting of concerned officers to finalize the siding reports awaiting approvals. It shall be the endeavour to ensure prompt clearances to open the way for quick execution.

  4. Proposals for licensing of land for siding proposal so submitted shall be processed by Commercial Branch and in co-ordination with Civil Engineering and Finance Branches of the Division.After the approval of DRM, the proceedings shall be submitted to the committee consisting CCM, PCE and FA&CAO for approval of the General Manager, under information to CTPM.

  5. CTPM shall issue the approval on clearance of DPR and finalization of land license fee.

V. Construction Stage

  1. Letter for execution of work will be issued to all concerned.

  2. As the construction is completed, the inspection of facilities to be done by nominated departmental representatives and certification to be done. Party/Consultant shall submit the Completion Report.

  3. After ensuring that full deposits for the work done as per Completion Report and Codal charges have been paid, all the other charges like maintenance charges for Crossing Station etc., are paid along with land license fee etc, Division will advise CTPM with the chargeable distance and track fit certification. CTPM shall send the proposal for Commercial Notification to CCM/FM.

  4. Necessary agreement is to be executed between customer and Railways (CCM/FM) prior to operation of the siding/licensing of Railway Land/granting of way leave permission/easement rights etc.

  5. CCM/FM shall be the Nodal Officer as soon as the siding is notified for commissioning.

 

Annexure - I

CHECK LIST FOR APPROVAL OF SIDING P.WAY PLAN

 Check list for approval of Feasibility report, Detailed Project report and P.Way plan for private siding.

Name of siding ------------------------------------------.

Name of consultant----------------------------------------.              

Feasibility report 

Sl No.

Item

Compliance

1

Rail transport clearance has to be obtained from Railway Boards.

Yes/No.

2

Site investigation/ geographical condition of the proposed siding and it’s take off thereon.

Yes/No

3

Whether survey report has been prepared and break up approximate cost are available.

Yes/No

4

Involvement of Railway land indicated in Feasibility report.

Yes/No

5

Whether the Railway land proposed in the F.R is not required for any future expansion of Railway activities. (Certification for Sr. DOM &Sr. DEN should be enclosed).

Yes/No

 

6

Scrutiny of P.Way plan in the F.R and its feasibility.

Yes/No

7

No take off should be available within the 50.00mt of the proposed take off point. (It should be shown in the drawing).

Yes/No

8

Provision of isolation trap switch, sand hump, dead ends, over shoot line and brake van reversal siding for theproposed siding

Yes/No

9

Whether the codal charges as per the norms has been remitted by the party.

Yes/No

10

L- Section, Index section and Regrading plan should be made available along with F.R.

Yes/No

 

 

Observations on P.Way plan.

Sl.No

Items

Compliance

1

Complete Railway land boundary to be shown clearly in full stretch of plan along with offsets at different locations from centre line of main line on both side of the track

Yes/No

2

Key Plan with all possible details including Railway boundary, road nos, centre to centre distance of tracks, gradient, all type of bridge locations, all fixed structures etc.

Yes/No

3

North Direction and Drawing No. should be shown in detailed plan

Yes/No

4

Existing gradient with gradient posts should be shown in whole longitudinal section. The permissible limits are

Yes/No

 

5

Yard gradient for all new works – 1:1200

Yard gradient for all existing works – 1:400

Yes/No

6

If existing gradient of yard is sharper than 1:400, Condonation details should be mentioned in NOTE and one copy of letter should be attached for HQs record.

Yes/No

7

Longitudinal section of the track for a length of 2.5 KM from top point of yard on either side should be shown.

Yes/No

8

Regarding plan indicating extent of lowering and lifting if proposed should be submitted. Proposed gradient posts should be shown clearly along with proposed gradients

Yes/No

 

9

Layout calculation for cross over proposed siding should be submitted in reference to P&C in yard.

Yes/No

10

Direction of reception and dispatch on running lines and description of sidings.

Yes/No

11

The existing SRJ and proposed SRJ at least One rail length is ensured between two SRJ’s

Yes/No

12

No change of gradients is within the points and crossing zone at both ends of proposed station.It should be ensured that minimum 50.00mt distance as available between SRJ gradient posts.

Yes/No

13

Chapter 2 of IRPWM 2000 with CS (upto 10) to read carefully which dealt with preparation of plan along with Engineering Code 1999. Existing, proposed in phase), dismantling etc should be shown in different colours.

Yes/No

 

14

Distance between centre to centre of track and to any fixed structure (such as building, pillar column) from centre of track should be as per SOD 2004(revised) updated up to CS-02 keeping in view bank/cutting for near line.

Yes/No

15

For existing yards on curve and new siding where sufficient straight portion is not available, curve allowance calculation for curved portion of track should be submitted and should also be mentioned in NOTE.

Yes/No

16

Previous CRS sanction details should be mentioned in the NOTE along with reference of earlier plan.

Yes/No

 

 

 

17

Marking of Gradient Post, Kilometer Post and Fouling Marks is ensured.

Yes/No

18

In case of Double line section, direction of train movement from one station to another station is shown.

Yes/No

19

Details of curve trap points, derailing switches, fouling marks and track structure is shown.

Yes/No

20

Existing yard drainage arrangement along with proposed alteration/addition with proper inlet and outlet is shown. Proposed drainage system slope should preferably be 1:400 and/or depending upon natural topography.

Yes/No

21

Existing yard lines nomination along with CSR/CSL (clear standing room/length) and proposed yard line nomination along with CSR/CSL is mentioned.

Yes/No

22

Details of cost of CC aprons provided in case of Junction station when the siding takes off from the station premises/closer to platforms/path walks provided at the end of platforms

Yes/No

23.

Details of cost of shifting of existing lines/structures/facilities due to the proposed siding.

Yes/No

24

Any other detail necessary requiring for scrutiny of Yard plan to be mentioned in foot note.

Yes/No

 

Observation on Detailed Project Report and P.Way plan

SlNo

Items

Remarks

1

Track structure in the siding is of 52/60 kg LWR, PSC Sleepers of 1540 No’s per Km with a ballast cushion of 300mm.

Yes/No

2

Bridge is planned for extension/proposed RCC Box. The proposal 25 T loading standards.All Box culverts of clear span 12.2 m and above should be Steel girder.

Yes/No

3

All curves above 5 degree is provided with check rails. It should be mentioned in the Note.

Yes/No

4

If major Bridges detail water ways calculation should be enclosed.

Yes/No

5

Details design calculation for in motion weigh Bridge is enclosed.

Yes/No

6

For additional facilities for wagon tippler detailed is mentioned in the DPR.

Yes/No

7

Proposed goods platform width and length along with cross section is shown.

Yes/No

8

Detention time in case of wagon-tippler utilisation has been defined

Yes/No

 

  Items wise remarks for modification if any and competency of sanction.

Item

Competency of officer competent

Sanction of SOP reference/orders of Board

Financial implication, if any

 

 
PRIVATE FREIGHT TERMINALS(PFT)
S.NName of the partystationApplied dateBrownfield/Green filed0
In Principle ApprovalDPR Submission/ ApprovalESP approval/ submissionsigning of agreementcommercial notification
1M/s FementoBetween Sanvordem-Chandargoa06.09.2012 /11.10.13*Green field30.10.13submitted on 21.03.2014.submitted on19.08.14 and is under scrutiny.--
          
* Date of submission of all relavent documents as prescrived in PFT policy.Observations on the DPR has been forwarded to the consultant on 21.04.14.
INACTIVE PROPOSALS
S.NoSectionStationName of the industryType of industryNo of rakes/dayPFR date ofRTCdate of DPRDate of ESPRemarks
InwardOutwardTotalSubmissionIn principle approval givenDate of RTC issuedSubmissionApprovalSubmissionApproval
1UBL-LDLDM/s Kundil Ispatpig iron0.16 0.1613.01.0419.01.04Renewedby RB on 01.10.1014.12.04 24.04.0612.12.06Party was advised to remit the balance amount of overhead charges of Rs 28,43,481/- and to submit regrading plan for obtaining CRS sanction on 10.05.2011. In spite of several remainders no response from the party.
2BAY-HPTKDNHothur Ispat LtdIron ore/sponge iron0.150.620.7723.03.0626.07.0726.12.0530.10.0719.06.0821.03.0812.08.09The firm has been advised to remit the Registration fee of Rs 10 Crores to this railway with Respect to FM 12 of 2008 circular. The firm has not remitted the same till date.
3TNGL-RNJPBNHTM/s Tungabhadra Minerals LtdIron ore loading 2.362.3623.08.0411.03.0509.05.0504.12.0605.03.0704.12.0628.04.09Party was advised to pay Rs 5 crores as one time registration fee as per FM 12 of 2008 circularand land licensing fee for permitting the connectivity works in Railway land on 30.01.12. Party has replied on 12.05.2012 that once the mining ban is lifted by supreme court they will go ahead with the siding proposal.
4HPT-SMLIVYCM/s BMM(provision of additional facilities for wagon tippler)pellets1.650.862.51  24.04.0819.07.10 14.02.11 RDSO has issued provisional apporval for tippler installation on 12.10.11. party to resubmit the plan by incarporating the observations made on the P.Way plan.
5BAY-HPTKDNM/s Satavahana Ispat Ltdpig iron1.180.71.8807.05.1203.04.1302.07.10    In Principle Approval' was accorded on 03.04.2013. Party to submit DPR.
6TGT-CLRTGT-CLRM/s V.S.Lad & SonsIron ore unloading 0.350.35 13.12.07not applied    Party has requested on 23.10.11 to keep the proposal on hold till the clearance of present scenario on mining problems.
7BGM-MRJCKRM/s Bhoruka Energy LtdPower plant0.94 0.9412.08.1031.05.1122.06.10    In principle'Approval accorded by COM on 31.05.11. Party to submit DPR. Inspite of several remainders party yet to submit the DPR. Party has informed on 27.03.14 that the State Government is in the process of issuing notification for land acquision.
8HPT-UBLGINM/s AARESSSteel Plant9.143.1412.311.08.0920.07.1012.11.09    party has submitted revised conceptual plan with revised traffic projections on 09.12.11. party was advised to modify the conceptual plan showing take off arrangementsfrom Ginigera on 02.01.11. Party to submit the FR.
9TNGL-RNJPBNHT-RNJPM/s JSW/ RamanadurgaIron ore loading 1.571.5709.03.10 not applied    Partyhas advised to keep FR pending.
10GDG-BJPMVDM/s SYNEW Steels LtdSteel Plant32.258.6540.9  23.02.09    Party informed on 23.08.11 that they requires some more time for submission of FR.
11HPT-UBLGINM/s Maharastra Seamless LtdIron & steel Plant1.550.0051.56  not applied    Party has advised with procedure letter on 07.12.2009. Party to submit the FR.
12GDG-BJPMVDM/s Luxer Energy LtdPower plant4.27 4.27  not applicable    Party has been advised with procedure letter on 02.11.2010. Party to submit the FR.
13GDG-BJPGEDM/s JaykaycemLtdCement4.60.785.38  10.06.11    consultant has advised this railway on 25.05.12 that due to difficulty in acquisition of land, the proposal is being revised and revised FR will be submitted shortly.
14CLR-VSGKMM/s Apparent Iron & steel LtdSteel Plant1.963.935.89  not applied    Advised the party with procedure letter on 04.03.2011.Party has replied on 23.03.12 that they are interested in the siding and formalities will be completed in due course.
15HPT-UBLGINM/s Xindia Steels LtdSteel Plant6.93.4610.4  not applied    Paty has paidRs. 5 crores as registration fee as per FM12 circular of 2008. Party to submit land documents.
16BGM-MRJPCHM/s Renuka Energy LtdThermal power plant3.961.375.3301.08.11 not applicable    In principle acceptance accorded on 19.09.11. Party has to pay the codal charges. Despite of several remainders no response from the party.
17HPT-UBLRLPM/s Kalavathi ispat & power Pvt Ltdpellets 1.571.57  31.05.12    Party to submit Feasibility Report.
18HPT-UBLRLPM/s Adhunik Metallics Ltdpellets     not applied    party was advisedon 31.05.2011to apply as per the provisions of FM 12 of 2008 circular
19BJP-HGBJP-MNLM/s Milan PharmasuiticalsFCI     not applied    In principle acceptance for the products which are consigned to party was conveyed on 24.08.11.Party to submit the FR.
20LD-VSGKMM/s FomentoIron orenot statednot stated   not applied    conceptual approval for the siding arrangements conveyed on 03.10.2011. Party has been advised to follow FM12 Circular of 2008.
21SBC-JTJWFDM/s CONCORcontainer161632not submittednot submitted08.04.0803.04.0814.08.0808.04.0803.07.08The firm has been reminded to furnish the status of progress in the siding on 12.04.2011 along with 1% codal charges. Party not responding inspite of several remainders.
22SBC-HAS new lineYEDIYURM/s Prem Sugars and chemical CorporationLtdsugar0.590.861.45  not applied    conceptual approval for the siding is given on 27.07.11.
23JRU-RDGCTAM/s Hindustan Petrolium Carporation LtdPOL     not applied    Conceptual approval has been conveyed on 21.09.2011. Party yet to submit FR.Party has requested on 05.03.12 that land acquisition process is in progress and needed some more time to submit FR.





Source : South Western Railway CMS Team Last Reviewed on: 11-01-2015  


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