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PART – A: WORKS MATTERS

MODEL SCHEDULE OF POWERS

INDIAN RAILWAY


Index


S.No.

Nature of Powers

Page No.

1.

Accordance of administrative approval to Lump Sum Works and Out of Turn works

A3-7

2.

Technical sanction to detailed estimates

A7-10

3.

Sanction to excess over estimates (sanctioned by higher authority) at the time of preparing revised/ completion estimates

A10-12

4.

Material Modification in works estimated to cost at least Rs.1 Crs and above

A13

5.

Contracts or tenders

A13-20

6.

Signing of contract agreements including rider agreements in respect of tenders accepted by the competent authority

A20-21

7.

Introduction of additional Standard/ Schedule items in contract for works

A21-22

8.

Introduction of new non-schedule items in contract for works

A22

9.

Variation in quantities specified in contracts

A23-24

10.

Extension to the date of completion of contracts for works or supplies

A24-25

11.

Advances to Contractors

A25-28

12.

To cancel / terminate contracts in accordance with the conditions of contract

A28

13.

Revocation of termination of contracts

A28-29

14.

Revenue grants

A29-30

15.

Special repairs (i.e.) other than ordinary repairs and maintenance

A30-31

16.

Sanction of urgency certificate chargeable to special revenue

A31

17

Sanction to dismantlement of assets not proposed to be replaced other than dismantling/ permanently closing to public traffic

A31

18.

Temporary arrangements at stations for festivals

A31

19.

Transfer of machinery and plant from one station to another

A31

20.

Payment of petty bills for demarcation of land

A32

21.

Compensation for cutting of trees of private parties (obstructing the view of railway signals, level crossings etc.) and damage to crops or other properties in the course of execution of railway works.

A32

22.

Lease of natural property

A32

23.

Write off of ground rent

A33

24.

Write off from the numerical returns of stores and tools and plant lost/ detected during stock verification

A33

25.

Write off of ballast found short during verification

A33

26.

Adjustment of charges of credits relating to completed works after the completion report (CR) has been drawn awaiting sanction

A33

27.

Acceptance of claims settled by arbitration award against any dispute arising out of a contract

A34-35

28.

Staff quarters and residential / service buildings

A35-36

29.

Payment to outsiders for supply of water to Railway in respect of Stations/ Colonies

A36

30.

Water tap connection to outsiders and to railway contractors

A36-37

31.

Track machines

A37-43

32.

Disposal of dead and live trees by sale/auction

A43

33.

Disposal of unserviceable wooden sleepers by auction or tender.

A44

34.

Purchase of horticultural products

A44

35.

Acquisition of land

A44-45

36.

To sanction payment of Arbitration fees and expenses

A45-46

37.

Sanction of proposals for Outsourcing

A46-49

38.

Repairs to plant including machinery & procurement of spares incidental to repairs of plant

A49

39.

Repairs to plant including Machinery & procurement of spares incidental to repairs of plant with finance concurrence

A49-50

40.

Incurring expenditure on diagnosis of fault of a machine/plant with finance concurrence.

A50-51

41.

Repair of costly hi-tech machines like CNC machines, wheel press machines and machines costing over Rs. 1 Crs with finance concurrence on single tender basis.

A51

42.

Hire of Plant and Machinery from outsiders or Govt. Bodies in case of emergency

A51

43.

Hiring of Trucks/Mini trucks/equivalent in the same segment as required for transportation of material on regular basis for day to day maintenance of Track/Bridges/electrical/ mechanical/S&T assets.

A51-53

44.

Licensing of Railway Land for Sidings and giving connectivity to sidings to increase Railway earnings

A53

45.

Sanction of expenditure on testing charges of steel, concrete cubes, ballast, soil, drinking water etc. from Govt. Institutions/ Govt. approved laboratories with prior finance concurrence.

A53

46.

Delegation of powers in case of service contracts (inviting and accepting tenders).

A53-54

47.

Projects to be undertaken on BOOT basis

A54

Annexure ‘A’

A55-56

Annexure ‘B’

A57-60

Annexure ‘C’

A61

Annexure ‘D’

A61-62

Annexure ‘E’

A63-65

 


 


Sl. No.

Nature of Powers

PHOD/HOD

DRM/ADRM

SAG Officers

in Field Units

Divisional Officers, Extra Divisional Officers & Officers in Headquarters

REMARKS

>
A.1

2

3

4

5

6

1.


To accord administrative approval to

(A) Lump sum

1. Works Plan Heads:


i) Passenger Amenities (PH 53)

ii) Traffic Facilities PH 16, Track Renewal PH 31, Bridges PH 32, RSW –& L/Cs PH 29, 30

(iii) S&T Works (PH 33)

Other electrical works (PH-36)

Traction Distribution Works (PH 37) Workshops incl. Pus (PH-42)

Staff Quarters (PH 51)

Amenities for staff (PH-52)*

Other Specified Works (excluding Rest House) – PH 64

**In terms of Ltr No. 2017/Trans/01/Policy dtd 18.10.2017, powers to sanction work in PH-52 Staff Amenities, Schools, Dispensary, Institute, Officers Club, ORH, Holiday Home – Full powers to GM up to Rs. 1 Crore per case

PHOD:

Up to Rs.2.5 Cr.

Rs 2.5 Cr.

Rs. 1 Crore

DRM:

up toRs. 2.5 Cr

Rs 2.5 Cr.


<!--[if !supportLineBreakNewLine]-->
<!--[endif]-->

Rs. 1 Crore

* Subject to the content mentioned in Railway Board’s letter No. 2016/F(X) II/PW/5 dtd    07-12-2016, DRM can sanction works up to       Rs. 20 lakhs in each case in respect of existing Railway Schools, Institutes, Officers Club, Rest Houses and Holiday Homes and CMD / DRM can sanction works up to Rs. 20 lakhs in each case in respect of existing Railway Hospitals & Dispensaries.


<!--[if !supportLineBreakNewLine]-->
<!--[endif]-->

Nil

Nil

Nil

Authority:

<!--[if !supportLists]-->1.<!--[endif]-->Railway Board’s Letter no F(X)II-2015/PW/7 dated 12-06-2017

<!--[if !supportLists]-->2.<!--[endif]-->2017/Trans/01/Policy dtd 18.10.2017

Note for Item 1(A)-1:

<!--[if !supportLists]-->1.<!--[endif]-->LSG will be distributed by PCE in consultation with GM. Total LSG not to be exceeded.

<!--[if !supportLists]-->2.<!--[endif]-->Proper guidelines are required to be issued by respective PHODs to all Branch Officers for adequate scrutiny of the proposals, fixing priority of work, margin to propose new works etc.

<!--[if !supportLists]-->3.<!--[endif]-->Monthly reports in specified format be introduced from divisions to HQ to ensure close monitoring.

<!--[if !supportLists]-->4.<!--[endif]-->The powers delegated to PHODs/ DRMs/ CWMs are subject to availability of adequate permissible cost under each plan head for consideration of any proposal. Permissible cost is to be worked out as follows. Permissible Cost i.e., PC = {Ceiling (C) X Norms (N)} – Throw Forward (TF), C = The lumpsum grant allocated to a particular Division. If grant is yet to be allocated, the grant of the previous year can be taken as the ceiling till the actual grant is allocated. N = Likely period of completion of works as per the norms stipulated by the Board for PWP. TF = Throw forward of ongoing works under each Plan Head.

<!--[if !supportLists]-->5.<!--[endif]-->a)  For Divisional Officers -  Administrative approval shall be obtained by the Sr.DEN/Co-ordination of the division for item no. 1(A).  On administrative approval, the Sr.DEN/Coordination shall be responsible for the publication of the DRM’s MINI LAW BOOK.  It shall be seen at the time of according administrative approval that administrative approval is not accorded for more than PC (Permissible Cost) available to the DRM under a particular plan head. Any item of work that features in the MINI LAW BOOK for 2 years or more without sanction of the detailed estimate must be dropped from the MINI LAW BOOK. 

b)  For Headquarters Officers -  Administrative approval shall be obtained by the CE/P&D for item no. 1(A). All the items of work proposed to be included in theLAW BOOK should have been vetted by the divisional Finance and approved by the DRM.  On administrative approval, the CE/P&D shall be responsible for the publication of the LAW BOOK.  It shall be seen at the time of according administrative approval that administrative approval is not accorded for more than PC (Permissible Cost) available to the GM i.e. budgetary ceiling available to the GM minus budgetary ceiling delegated to the DRMs, under a particular plan head and the throw forward under that plan head.  Any item of work that features in the LAW BOOK for 2 years or more without sanction of the detailed estimate must be dropped from the LAW BOOK.

6.   Whenever any work originally included under category of lump sum works is subsequently found to cost more than the power of authority who sanctioned it, fresh sanction of higher authority has to be obtained as per the current sanctioning power.

1

(A)

2. Machinery & Plant costing not more than Rs. 50 lakhs each (PH 41)

PCME

Full Powers

Up to Rs. 50 lakhs

DRM/CWM

Up to Rs. 20 Lakh in each case subject to the annual ceiling limit granted for the division

SG/JAG

Up to Rs. 10 lakhs

Authority:

<!--[if !supportLists]-->1.<!--[endif]-->Railway Board’s Letter no F(X)II-2015/PW/7 dated 12.06.2017.

<!--[if !supportLists]-->2.<!--[endif]-->Railway Board’s Letter no 2017/ Trans/01/Policy dated 18.10.2017

Note for item 1(A)-2:

These powers will be exercised by CME up to Rs. 50 lakhs in each case.

<!--[if !supportLists]-->1.<!--[endif]-->Total LSG should not be exceeded.

<!--[if !supportLists]-->2.<!--[endif]-->LSG will be distributed by PCME under PH 41 to various divisions/workshop. The limit of Rs.50 lakhs is for the entire proposal and not for the individual machine as per Rly. Bd’s letter No. 2008/M/ M&P/ 1063/GL dtd. 20.2. 2008.

<!--[if !supportLists]-->3.<!--[endif]-->Prior associate finance concurrence should be obtained.

<!--[if !supportLists]-->4.<!--[endif]-->Proper guidelines are required to be issued by respective PHODs to all Branch Officers for adequate scrutiny of the proposals, fixing priority of work, margin to propose new works etc.

<!--[if !supportLists]-->5.<!--[endif]-->Monthly reports in specified format be introduced from divisions to HQ to ensure close monitoring.

1

(A)

3. Computerisation (PH 17)

i) New works and replacement related works of over aged IT assets

GM can sanction up to Rs 1 crore per case with finance concurrence

ii) procure equipment like computer, printer etc for new UTS/PRS

GM can sanction up to Rs 1 crore per case with finance concurrence

iii) Extension/ Up gradation/ Strengthening works for LAN

GM can sanction up to Rs 20 lakhs per case with finance concurrence

iv) Software development

GM can sanction up to Rs 2.5 Crore per case with finance concurrence

PHOD/CHOD

Full powers up to Rs. 1 Crore per case with finance concurrence

Nil

PHOD/CHOD

up to Rs 20 lakhs per case with finance concurrence

PHOD/CHOD

up to Rs 50 lakhs per case with finance concurrence with annual ceiling of Rs. 2 Crores

DRM/CWM

Rs. 25 lakhs per case with finance concurrence

DRM

Full Powers up to Rs 50 Lakh per case with finance concurrence

DRM/CWM

up to Rs 20 lakhs per case with finance concurrence

DRM

up to Rs 10 lakhs per case with finance concurrence with annual ceiling of Rs. 50 lakhs

Nil

Nil

Nil

JAG/SG

up to Rs 5 lakhs per case with finance concurrence with annual ceiling of Rs. 10 lakhs

Authority:

2017/Trans/01/Policy dtd 18.10.2017

<!--[if !supportLists]-->1.<!--[endif]-->EDPM or any other officer nominated by GM in HQr and EDPM or officer nominated by DRM in Division shall be the Nodal Officer and coordinate this PH 17

1.

To accord administrative approval to

B)Out of Turn Works

GM may sanction out of turn works costing not more than Rs. 2.5 Crores per case with annual ceiling of Rs. 25 Crore (other than lumpsum) on other than safety works. However, this restriction will not be applicable to safety related works. Safety works should be completed within a maximum period of 8 months from the date of sanction of detailed estimate.

I. Works Plan Heads:

i) Passengers and Other User amenities

ii) All other Plan Heads

Nil

DRM

Up to Rs. 2.5 Crore in each case with finance concurrence

Nil

Nil

Authority:

<!--[if !supportLists]-->1.<!--[endif]-->Board’s letter No. FX(II)2008/PW/7 dated 05.12.2008 and 27.08.2009 (i.e. Item No. 39 of GM’s delegation)

<!--[if !supportLists]-->2.<!--[endif]-->2017/Trans/01/Policy dtd 18.10.2017

Note for item 1(B):

<!--[if !supportLists]-->1.<!--[endif]-->PFA concurrence is necessary for OOT works to be sanctioned by GM and Sr. DFMs concurrence is necessary for works to be sanctioned by DRM.

<!--[if !supportLists]-->2.<!--[endif]-->Administrative approval of GM/DRM should be obtained before incurring expenditure on out of turn basis.

<!--[if !supportLists]-->3.<!--[endif]-->The proposal shall be mooted for the sanction of OOT work duly identifying funds, which could be re-appropriated from the other works within the same plan head.

<!--[if !supportLists]-->4.<!--[endif]-->Subject to the budgetary ceiling of Rs. 25 Crores (other than lump sum) in a financial year (for non-safety items) and no limits for safety items, provided that sanction budget (other than Lump sum) for works in this category is not exceeded and the norms fixed for completion of work under different plan heads are followed.

<!--[if !supportLists]-->5.<!--[endif]-->CE/P&D/CPDE is the nodal officer for processing all OOT works.

<!--[if !supportLists]-->6.<!--[endif]-->The works thrown forward from previous year may be taken up only if the funds required for them can be found by the appropriation within the sanctioned allotment.

<!--[if !supportLists]-->7.<!--[endif]-->For passenger amenities works, emphasis should be on creation of amenities of durable and lasting nature and funds should not be frittered away on provision of superficial items like furnishings and furniture etc. Prescribed norms/parameters regarding passenger population should be followed in providing the amenities.

<!--[if !supportLists]-->8.<!--[endif]-->All the safety works sanctioned on out of turn basis shall be completed within a maximum period of eight months from the date of sanction.

<!--[if !supportLists]-->9.<!--[endif]-->Once administrative approval of GM/DRM is accorded for any work on ‘out of turn basis’, sanction to the detailed estimate for the works will be within the competence of authority vide Item No. 2(a) of SOP.

<!--[if !supportLists]-->10.<!--[endif]-->Before obtaining Out of turn sanction of GM for traffic facilities/ line capacity work, approval of PCOM should be taken.

B)Out of Turn Works

II. M&P items

Nil

Nil

Nil

<!--[if !supportLists]-->1.<!--[endif]-->The OOT proposals of M&P items costing up to Rs. 10 Lakhs require the sanction of the General Manager with the concurrence of PFA. However, all such proposals together with M&P items sanctioned at PCME level under 1(A)(2) should be within the Lump sum grant given by the Board.

2.


Technical sanction to detailed estimates/ revised estimates

(A) Works itemized in the works programme/RSP/M&P or approved by the higher authority or included in LAW/LSWP

i) Chargeable to Capital, Capital Fund, Depreciation Reserve Fund, Development Fund, and Open Line Works Revenue, Track Renewal & lump sum grant / DPWP / Law book & deposit works

Works included in the approved programme for the year, excluding Rolling Stock and M&P programme.

CAO (C) in HAG

Up to Rs. 500 Cr.

AGM

Up to Rs.250 Cr.

PHODs / CHODs

Up to Rs.100 Cr.

SAG / CWM in SAG

Up to Rs. 50 Cr.

Up to Rs. 50 Cr.

SG/JAG

Up to Rs. 25 Cr.

Authority:

<!--[if !supportLists]-->1.<!--[endif]-->Para-703 of Engg. Code.

<!--[if !supportLists]-->2.<!--[endif]-->Item No.40(1) (a & b) & 40(2) of GM’s delegation.

<!--[if !supportLists]-->3.<!--[endif]-->Board's letters No. F(X)II-2006/PW/17 dated 04-12-2006 &24.05.2007.

<!--[if !supportLists]-->4.<!--[endif]-->Board’s letter No. F(X)II/2015/PW/7 dt.12/06/2017




Source : South Western Railway CMS Team Last Reviewed on: 29-11-2017  


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