| (i) | The particulars of its organization, functions and duties. |
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| (ii) | The powers and duties of its officers and employees. | ·The duties of the officers and employees are to work for achieving the objectives of safe signaling and modern telecommunication system to promote smooth and efficient working of train services over SWR zone.
Duty List of Officers
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| (iii) | The procedure followed in the decision making process, including channels of supervision and accountability. | ·Click here for Details |
| (iv) | The norms set by it for the discharge of its functions. | · Click here for Details |
| (v) | The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions. | The rules, regulations, instructions, manuals and records held or under control of CSTE’s office or used by its employees for discharging its functions.
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| (vi) | A statement of the categories of documents that are held by it or under its control. | · Details of drawings for various stations. · Details of stations with type of inter-locking provided. ·Details of interlocked level crossing gates. |
| (vii) | The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof. |
Primarily, there is no direct public dealing in S&T Department. However, the inputs required from S&T department for ZRUCC/DRUCC etc. are being furnished at appropriate level, through proper channel. Matters pertain to MP/MLA and other VIP references are being replied through appropriate channel. |
| (viii) | A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public. | N/A |
| (ix) | A directory of its officers and employees. |
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| (x) | The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. | · The information is available with CPO SWR. |
| (xi) | The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made. | · Click here for Details |
| (xii) | The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes. | N/A |
| (xiii) | Particulars of recipients of concessions, permits or authorizations granted by it. | N/A |
| (xiv) | Details in respect of the information, available to or held by it, reduced in an electronic form. | · Information is available on South Western Railway website. |
| (xv) | The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use. | Office is open from 09:30 hrs to 18:00 hrs from Monday to Friday. |
| (xvi) | The names, designations and other particulars of the Public Information Officers. | · List of Public Information Officers |
| (xvii) | Such other information as may be prescribed | · All information is available on South Western Railway website. |
For different categories of works, the processes are enumerated as under:
(1)Budgeting
The system of periodic review of budget is followed as per Railway Board’s instructions. The Budget estimate and revised estimate received from field units are compiled by XSTE/Plg and after approval of CSTE, the same is communicated to FA & CAO for onward transmission to Railway Board.
(2)Works Programme (WP)
WP proposals duly vetted by Divisional Accounts Department and approved by DRM are received from field units in two categories i.e. under GM’s power (Costing below 1 Crore for safety category) and at Railway Board’s level (Costing above Rs. 1 crore).
* Works proposals under GM power (Costing below Rs. 1 crore for safety category)
The proposals received from units are scrutinized by CSE/SWR and after obtaining approval of CSTE/SWR, the proposals sent to CPDE/SWR. CPDE/SWR sends the proposals to FA&CAO/SWR for obtaining concurrence. After FA&CAO’s concurrence proposals are put up to GM/SWR by CPDE/SWR for obtaining approval duly considering the lumpsum budget grant. After the approval of GM, the work features in LAW (List of Approved Works) Book.
* Works proposals at Railway Board’s level (Costing above Rs. 1 crore)
The proposals received from units are scrutinized by CSE/SWR and after obtaining approval of CSTE/SWR, the proposals are sent to CPDE/SWR. CPDE/SWR obtains the approval of GM for inclusion in PWP (Preliminary Works Programme). After approval of GM, CSTE/SWR sends the proposals to FA&CAO/SWR for obtaining concurrence. After FA&CAO’s concurrence, the proposals are sent to CPDE/SWR for inclusion in PWP (Preliminary Works Programme). CPDE/SWR then sends the proposals to Railway Board via IRPSM. Railway Board then publishes Pink Book for sanctioned works costing above 2.5 Crores. Railway Board also advises GM/SWR to include the sanctioned works costing between Rs 1.0 Crores and Rs 2.50 Crores in LAW.
On being featured in LAW book/Pink Book, detailed estimate is prepared and got vetted and sanctioned by competent authority. Mode of executing the work is decided as per SOP (Works).
(3) Condemnation of over-aged and damaged assets
On certification as being beyond economical repairs, process for condemnation of such assets shall be proposed. The proposal is adjudged by concerned functional HOD and a survey committee will be set up after finance concurrence and approval of CSTE. On the basis of the survey committee report, the condemnation of the asset is certified.
(4) Monitoring of System Reliability
Reconciled data of Signal and Telecom incidences received from units are compiled subject wise by concerned supervisors and then put up to CSTE in prescribed format through functional HOD for perusal and to take further necessary action.
(5) Procurement of material
Stock and non-stock requisitions duly vetted, are scrutinized by XSTE/Plg and put up to CSE/CCE/CSTE after the verification of funds availability for countersignature as per SOP/GEN and forwarded to Stores department for further necessary action.
The norms set for the discharge of functions
The following norms laid down for the discharge of functions mentioned below
| Sl No. | Item | Laid down Norms |
| 1 | Sending MCDO to GM | By 5th of every month |
| 2 | Sending MCDO to Rly Board | By 10th of every month |
| 3(i) | August Review | Target as given by Rly Board |
| (ii) | Revised Estimate | Target as given by Rly Board |
| (iii) | Final Modification | Target as given by Rly Board |
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